Party plans for Hanadoki Con
Mar. 16th, 2015 05:20 pm![[personal profile]](https://www.dreamwidth.org/img/silk/identity/user.png){kind=small}
hazelchazI've got to figure out what I need to bring to San Diego for three parties at Hanadoki-Con. I'd like to get started when I arrive Thursday afternoon. These are my notes, which will eventually translate to my panic list.
Taco Party on Thursday. Ground beef, shredded beef, pork carnitas, chicken mole. Rice, black beans, salsa, hot sauce, guacamole, sour cream. I'd like to be able to warm up the tortillas but that would require another heating device, possibly one I don't have.
Peanut Butter & Jelly on Friday. A small assortment of bread, peanut butter (including almond butter, cashew butter, and chocolate-almond spread, maybe Nutella too). Also a toaster, and fixings for cinnamon toast and garlic toast. Possibly do the mac & cheese as well, which would use one of Thursday's crockpots, and the paper boats.
Private Party Saturday. Fancier stuff. Thinking of doing "food on sticks" which means we spend the afternoon cutting things up. Menu: "Food on sticks." Fruit kebabs; veg kebabs; meat and cheese kebabs; meatballs in barbecue sauce. Assorted cans of regular and diet soda, in two different ice chests. Ice chest for ice supply at bar. Pitchers of iced tea, limeade, and spiced cider. Printed invitations/tickets. 100-150 people, budget $75-$100.
I'm estimating 600 people at the con, which would translate to 200 visitors for the Friday night, and maybe 50 to 100 for Thursday night.
Working out my shopping and packing lists here.
Cookers: Three or four large crockpots for taco meats (Thu)
two medium crockpots for soy chorizo and black beans (Thu)
(If it were going to be cold, I'd pack a third medium for a hot drink)
Crockpots for Red Rice, Pinto Beans, and possibly Red Beans+Andouille+spices
Rice cooker(s), if I have two I can find that work (Thu)
Toaster Oven for warming up tortillas (Thu)
Toaster for PB&J night (Fri)
Other equipment and "paper goods":
Bus tubs
Folding 6-foot table
Flower vases? (Carafes?)
Slow cooker liners (need Thursday afternoon) (Thu)
"Taco Party" ribbons (Thu)
Napkins (Thu)
Paper boats (1/2 lb. food trays) for tacos and mac & cheese (Thu, Fri) buy more
Plastic cutlery (All)
Holder(s) for plastic cutlery (all)
Ladles (need Thursday afternoon) (Thu)
Big platter for chips (Thu)
Dishes for taco fixings (Thu)
Tip jar (all)
Small trash receptacle for discarded toothpicks, bottle caps, candy wrappers (all)
"Have a bite" cards and labels (all)
Ice chest or insulated bag for transporting meats from store (Thu)
Glass bowls (Thu)
Ice chest for ice supply (all)
Chest for Ice for drinks (esp. iced tea) "Red Stash cooler" (all)
Ice chests for regular and diet soda ("Jeff" and "KC"), and for bottled water? (all)
Ice chest to keep vegetables and such in (Medium Blue) (all)
Paper cups (all) buy more
Pitchers for iced tea, cider, limeade, etc (all)
Tablecloth plastic roll (all)
Iced tea kit (all)
Buckets to mix things in (all)
Ice Funnel (all)
Small Command strips (all)
Small plates for pb&j (Fri) buy more
Toothpicks and skewers (Sat)
Various fancy platters and doilies (Sat)
Suit and tie for Chaz (Sat)
Glass barware (Sat)
Non-perishables:
Spices for Carnitas (need Thursday afternoon) (Thu)
Spice mix for ground beef (need Thursday afternoon) (Thu)
Spice mix for shredded beef (need Thursday afternoon) (Thu)
Mole Sauce (need Thursday afternoon) (Thu)
Barbecue Sauce (need Thursday afternoon) (Thu for meat, Sat for meatballs) buy more?
Rice (Thu)
Salsa (Thu) buy more
Hot sauce (Thu)
Should we do Red Rice? Valerie C. is bringing that. (Thu)
Black Beans (Thu)
Pinto Beans (Thu)
Red Beans (Thu)
Spice mix for garlic bread (Fri)
Label for Garlic Bread spices
Cinnamon sugar (Fri)
Peanut butter - need to buy Skippy Super chunk and JIF Creamy (Fri) buy more
Laura Scudders smooth PB (Fri)
Trader Joe's chunky PB (Fri)
Almond butter (Fri)
Cashew butter (Fri)
Chocolate-almond spread (Fri)
Nutella (Fri) Note - Mark lids of the jars. buy more
Jellies - Buy an extra strawberry and grape squeeze (Fri) buy more
Honey (Fri)
Bread - Two or three white, two wheat (Fragile, crushable, buy last) (Fri) buy more
Perishables, need to buy except where indicated:
Ground beef, stew beef pork, chicken (Thu)
Shredded cheese (Thu)
Guacamole (Thu)
Sour cream (Thu)
A tomato or two for tacos (fragile, buy last) (Thu)
An onion or two for tacos (Thu)
Lettuce for tacos (Thu)
Fresh salsa? Including tomatillo. (Thu)
Some cilantro (Thu)
Andouille sausage for red beans and rice? (Thu)
Celery, to be cut into three-inch lengths for peanut butter use (Fri)
A stick of butter (Fri) pack
Macaroni & Cheese (Fri)
Fruit and veg: grape tomatoes, cherries, grapes, persian cucumber, cantaloupe, pineapple (Sat)
Cheese cubes (Sat)
Dry salame, sliced and cubed (Sat)
Meatballs for Saturday? (Sat)
Drinks shopping, need to buy except where indicated:
Assorted soda, including diet soda. Inventory sodas on hand, anything we have four cans or more we don't need to buy more of. (all)
Limeade (Thu, Fri)
Mexican Coke, Jarritos Lime, other Jarritos? (all)
Milk (all)
Orange Juice (concentrate) (all)
Bottled water (all)
Tortillas, taco shells, tortilla chips (Thu)
Candy and cough drops, regular and sugar-free (all) pack from home
Gatorade (all) pack from home
Red wine, white wine (Sat) pack from home
Signs: Signs for each crockpot of food (all)
Signs for candy, sugar-free candy, and trash (all)
Signs for regular soda and diet soda (all)
Taco Party on Thursday. Ground beef, shredded beef, pork carnitas, chicken mole. Rice, black beans, salsa, hot sauce, guacamole, sour cream. I'd like to be able to warm up the tortillas but that would require another heating device, possibly one I don't have.
Peanut Butter & Jelly on Friday. A small assortment of bread, peanut butter (including almond butter, cashew butter, and chocolate-almond spread, maybe Nutella too). Also a toaster, and fixings for cinnamon toast and garlic toast. Possibly do the mac & cheese as well, which would use one of Thursday's crockpots, and the paper boats.
Private Party Saturday. Fancier stuff. Thinking of doing "food on sticks" which means we spend the afternoon cutting things up. Menu: "Food on sticks." Fruit kebabs; veg kebabs; meat and cheese kebabs; meatballs in barbecue sauce. Assorted cans of regular and diet soda, in two different ice chests. Ice chest for ice supply at bar. Pitchers of iced tea, limeade, and spiced cider. Printed invitations/tickets. 100-150 people, budget $75-$100.
I'm estimating 600 people at the con, which would translate to 200 visitors for the Friday night, and maybe 50 to 100 for Thursday night.
Working out my shopping and packing lists here.
Cookers: Three or four large crockpots for taco meats (Thu)
two medium crockpots for soy chorizo and black beans (Thu)
(If it were going to be cold, I'd pack a third medium for a hot drink)
Crockpots for Red Rice, Pinto Beans, and possibly Red Beans+Andouille+spices
Rice cooker(s), if I have two I can find that work (Thu)
Toaster Oven for warming up tortillas (Thu)
Toaster for PB&J night (Fri)
Other equipment and "paper goods":
Bus tubs
Folding 6-foot table
Flower vases? (Carafes?)
Slow cooker liners (need Thursday afternoon) (Thu)
"Taco Party" ribbons (Thu)
Napkins (Thu)
Paper boats (1/2 lb. food trays) for tacos and mac & cheese (Thu, Fri) buy more
Plastic cutlery (All)
Holder(s) for plastic cutlery (all)
Ladles (need Thursday afternoon) (Thu)
Big platter for chips (Thu)
Dishes for taco fixings (Thu)
Tip jar (all)
Small trash receptacle for discarded toothpicks, bottle caps, candy wrappers (all)
"Have a bite" cards and labels (all)
Ice chest or insulated bag for transporting meats from store (Thu)
Glass bowls (Thu)
Ice chest for ice supply (all)
Chest for Ice for drinks (esp. iced tea) "Red Stash cooler" (all)
Ice chests for regular and diet soda ("Jeff" and "KC"), and for bottled water? (all)
Ice chest to keep vegetables and such in (Medium Blue) (all)
Paper cups (all) buy more
Pitchers for iced tea, cider, limeade, etc (all)
Tablecloth plastic roll (all)
Iced tea kit (all)
Buckets to mix things in (all)
Ice Funnel (all)
Small Command strips (all)
Small plates for pb&j (Fri) buy more
Toothpicks and skewers (Sat)
Various fancy platters and doilies (Sat)
Suit and tie for Chaz (Sat)
Glass barware (Sat)
Non-perishables:
Spices for Carnitas (need Thursday afternoon) (Thu)
Spice mix for ground beef (need Thursday afternoon) (Thu)
Spice mix for shredded beef (need Thursday afternoon) (Thu)
Mole Sauce (need Thursday afternoon) (Thu)
Barbecue Sauce (need Thursday afternoon) (Thu for meat, Sat for meatballs) buy more?
Rice (Thu)
Salsa (Thu) buy more
Hot sauce (Thu)
Should we do Red Rice? Valerie C. is bringing that. (Thu)
Black Beans (Thu)
Pinto Beans (Thu)
Red Beans (Thu)
Spice mix for garlic bread (Fri)
Label for Garlic Bread spices
Cinnamon sugar (Fri)
Peanut butter - need to buy Skippy Super chunk and JIF Creamy (Fri) buy more
Laura Scudders smooth PB (Fri)
Trader Joe's chunky PB (Fri)
Almond butter (Fri)
Cashew butter (Fri)
Chocolate-almond spread (Fri)
Nutella (Fri) Note - Mark lids of the jars. buy more
Jellies - Buy an extra strawberry and grape squeeze (Fri) buy more
Honey (Fri)
Bread - Two or three white, two wheat (Fragile, crushable, buy last) (Fri) buy more
Perishables, need to buy except where indicated:
Ground beef, stew beef pork, chicken (Thu)
Shredded cheese (Thu)
Guacamole (Thu)
Sour cream (Thu)
A tomato or two for tacos (fragile, buy last) (Thu)
An onion or two for tacos (Thu)
Lettuce for tacos (Thu)
Fresh salsa? Including tomatillo. (Thu)
Some cilantro (Thu)
Andouille sausage for red beans and rice? (Thu)
Celery, to be cut into three-inch lengths for peanut butter use (Fri)
A stick of butter (Fri) pack
Macaroni & Cheese (Fri)
Fruit and veg: grape tomatoes, cherries, grapes, persian cucumber, cantaloupe, pineapple (Sat)
Cheese cubes (Sat)
Dry salame, sliced and cubed (Sat)
Meatballs for Saturday? (Sat)
Drinks shopping, need to buy except where indicated:
Assorted soda, including diet soda. Inventory sodas on hand, anything we have four cans or more we don't need to buy more of. (all)
Limeade (Thu, Fri)
Mexican Coke, Jarritos Lime, other Jarritos? (all)
Milk (all)
Orange Juice (concentrate) (all)
Bottled water (all)
Tortillas, taco shells, tortilla chips (Thu)
Candy and cough drops, regular and sugar-free (all) pack from home
Gatorade (all) pack from home
Red wine, white wine (Sat) pack from home
Signs: Signs for each crockpot of food (all)
Signs for candy, sugar-free candy, and trash (all)
Signs for regular soda and diet soda (all)
