Anime Los Angeles 6
part 9: Thursday (07-Jan-2010) et seq.
One of interesting thing about chairing a convention like this is that my busiest period of
time is the prep leading up to the convention. Once I'm on site, it's a relatively less
frenetic pace. That's the theory, anyway. Thursday morning -- "Day Zero" of the convention --
started with a panic, because somehow I was under the impression I had until noon to get the
Staff Lounge suite fit for occupation by Staff Lounge. I was sadly mistaken. This is one of the
reasons why I don't want to do a hot-food party in the room next year -- it just makes that
much more of a mess to clean up by the next morning.
Joyce and ala_mokita took care of the Hotel
Walk-Through first thing Thursday morning.
This means seeing every room and making sure there aren't any horrible gashes or stains -- or
if there are, that the hotel knows we didn't cause them.
I realized there was something I'd put
off, and could not be postponed any longer: I drove to Ikea with a minion to buy 232 of a
little soft toy that I could give to all of the staff and committee. (I wanted 250 of them, but
I bought out all that they had. I've cleaned out Carson, Burbank, and Costa Mesa -- I still
to see if Covina has any.)
When I got back, I took occupancy of my Lair -- the New Orleans Room
-- and all around me the convention load-in continued.
There were things that had been stashed in the staff lounge side room that needed to get
downstairs. (I forgot to snag the cardboard trashboxes.) There were things in my room that
needed to be deployed. library_lynn worked on prepping the Guest of Honor gift
baskets. I disbursed ribbons to departments that needed them (mostly "Staff" ribbons, of
The hard work that my crew put in the night before meant that Registration could open up as
soon as Tony was ready to do so. We had badges and lanyards -- some lanyards that we
bought, others that were donated by SPJA (surplus Anime Expo lanyards going as far back as
The perpetual question of "when will bag-stuffing begin" had the same answer -- "as soon as
the program books arrive." Shortly before 2 pm they were delivered to the designated ballroom
(right) and a bag-stuffing crew got to work.
There was a hiccup with the dealers; Gary had promised the dealers they
could set up at 2:00, and then ended up delayed in transit and wasn't on site until about five
or six. On a related note, the Costume Exhibit didn't happen -- if we want it next year, we'll
probably need to budget a thousand dollars or so for mannequins.
An interesting thing about my Wednesday/Thursday this year, which I didn't realize at the
time: I had a lot of time where I was unavailable for random things. Wednesday I had to be at
the house for when the truck arrived, I had a pre-con meeting with the hotel, and I had a party
that I was hosting. (I expected the party to be bigger -- now I know better, and next year
it'll be a simpler thing starting later at night.) And then on Thursday, I had the toy shopping
run -- I'd been postponing that for weeks, and it was drop-dead time -- and dinner.
So various things that I'd hoped to get done on-site during the lull before the con started,
didn't happen the way I wanted. Lesson learned. Next year, I'm taking the whole week off,
instead of working Monday and Tuesday -- that should help with some of the last minute tasks.
And if I can get to where there are fewer things moving from my house, we won't need the
truck picking up Wednesday morning, which gives us a little more flexibility.
( Another scheduled event I had Thursday evening was dinner with the Guests of Honor... )
( I'd come up with a puzzle... )
A note should be made here about my Minions this year.
ladymaxstarr organized a group of about half a dozen
fans who agreed to work three (or more) 4-hour shifts during the convention. I had a little
slip of paper telling me which two minions were on duty at any time, so that the rest of them
had the best chance of enjoying the rest of the convention when on-duty. I was quite pleased
with how all of them worked out. Some of them hung around when off-duty, but I tried to make
sure not to send them on tasks when my on-duty minions were available first. So, thank you to
Melissa, Patty Engel,
Kate Capps, Carissa Edwards, Bianca Lindsay, Ivy, and Ariel Gerdts. They impressed our Fan
Guest of Honor -- Bekka said my "pocket minions were adorable."